The Visual Admin | OUR SERVICES

WHO WE DO

At The Visual Admin, we offer a thoughtfully crafted range of services designed to support every layer of your business operations. From administrative support and HR to bookkeeping, content creation, and website management; our goal is to bring order to your workflow, polish to your brand, and peace of mind to your day.

We understand the demands of running a small business, which is why we focus on creating systems that save you time, reduce stress, and make your operations more efficient. Whether you're just getting started or ready to scale, we’re here to help you run smarter, not harder.

Our Portfolio

BUSINESS CONSULTING

Behind every successful business is a clear plan, smart systems, and the right guidance. The Visual Admin offers hands-on business consulting for entrepreneurs and small business owners who want clarity, direction, and sustainable growth. Whether you're starting fresh or cleaning up chaos, we help you build a business that works on paper and in real life.

We help you structure, strengthen, and scale your business so you can:

Launch with confidence and legal readiness
Simplify your systems for smoother operations
Make smarter, more strategic decisions
Build a strong foundation for long-term success
Feel confident making informed business decisions

Key Services:

Business name selection and registration support
EIN, licensing, and state filing assistance
Branding strategy and business identity alignment
Process evaluation and workflow optimization
Business structure planning (LLC, sole prop, etc.)
System setup (email, file storage, task tools)
Guidance for scaling, delegation, or pivoting
Financial overview and cost-efficiency recommendations
Strategic planning sessions (quarterly or on-call)

Ready to get started? See Packages & Pricing.

BOOKKEEPING & ACCOUNTING

Managing your books doesn’t just keep you organized; it keeps your business alive. At The Visual Admin, we provide comprehensive bookkeeping and light accounting services to ensure you always know where your money is going. From reconciliations to invoicing and tax prep support, we keep your financial house in order so you can make smarter decisions, stay compliant, and reduce year-end stress.

We give you financial clarity and peace of mind so you can:

Track income and expenses accurately
Stay audit and tax ready
Free up time to focus on your growth
Eliminate bookkeeping guesswork and costly errors
Sleep better knowing your books are under control.

Key Services:

General ledger maintenance
Bookkeeping and/or staff support
Income statement & balance sheet creation
Bank reconciliation & account monitoring
Downloads, imports & data entry
Customer invoicing & support
Payment processing & collections
Deposits and bill pay services
Vendor management
Financial reporting for decision-making
Tax prep support (coordination with CPA, report compilation, 1099 tracking)

Ready to get started? See Packages & Pricing.

spreadsheet-document-information-financial

WEB & SOCIAL MEDIA

Your business deserves to be seen, heard, and remembered. The Visual Admin delivers cohesive digital marketing services that help you show up professionally and consistently without the stress. From website and social media to email campaigns and SEO content, we help you reach your audience and grow your presence online.

We help you stay visible, consistent, and connected so you can:

Reach more clients and grow your audience
Build trust with consistent messaging
Save time while showing up consistently and confidently
Communicate with clarity and impact

Key Services:

Website creation, maintenance, and content updates
Social media post creation
Blog and landing page content writing
Search Engine Optimization (SEO) content writing
Newsletter design, creation & execution
Email campaign design & management
Mailing services (print or digital)

Ready to get started? See Packages & Pricing.

social-media-marketing-concept-marketing-with-applications

TALENT SOLUTIONS

Find, plan, or delegate, without the overwhelm.

Hiring isn't one-size-fits-all. At The Visual Admin, we offer flexible talent solutions so you can build the support you need, in the way that works best for your business. Whether you’re hiring your first team member, trying to decide what support structure makes sense, or just want to get tasks off your plate—we’ve got you.

RECRUITING

Find the right fit for your business.

Our recruiting services are designed to help small business owners and entrepreneurs hire confidently. We take the guesswork out of job posts, candidate screening, and interview coordination so you can get back to business.

We help you:

Write clear, targeted job descriptions
Source qualified candidates (local or virtual)
Pre-screen and deliver shortlists
Coordinate interviews and provide offer templates
Support onboarding with checklists and tools

Best for you if you're ready to hire someone to join your team long-term.

RESOURCING STRATEGY

Not sure what kind of help you need? Let’s plan it.

If you're unclear about whether to hire, delegate, automate, or outsource, this is where we start. Our resourcing strategy sessions help you evaluate your needs, workflow gaps, and business goals, then create a smart staffing plan tailored for you.

Includes:

Business needs assessment
Custom role mapping: Virtual assistant, contractor, or in-house
Cost and workload analysis
Strategic hiring roadmap or outsourcing recommendations

Best for you if you're overwhelmed, growing fast, or unsure who to hire first.

OUTSOURCING SUPPORT

Delegate it and done.

You don’t have to do it all, or hire someone in-house. Our outsourcing services let you hand off recurring tasks to trusted professionals. We either do the work ourselves or manage it through our vetted network of virtual assistants, designers, bookkeepers, marketers, and tech pros.

We handle:

Task delegation and workflow management
Matching you with vetted specialists (U.S. or offshore)
Communication and accountability
Monthly check-ins and performance reviews

Best for you if you need the work done but don’t want to hire or manage someone directly.

Ready to get started? See Packages & Pricing.

company-representatives-reading-applicant-resume-hiring

GRAPHIC DESIGN

Design isn’t just about looking good; it’s about trust, identity, and clear communication. At The Visual Admin, we create purposeful, professional graphics that match your brand and speak to your audience, whether it's online, in print, or in person.

We help you look polished, consistent, and unforgettable, so you attract the right people with the right message:

Elevate your brand image
Make a lasting first impression
Communicate your value through visuals

Key Services:

Logo design & brand identity
Flyers, brochures, & printed marketing materials
Business cards, presentation templates, & signage
Social media graphics & promo designs
Canva templates for self-use
Design support for events or product launches

Ready to get started? See Packages & Pricing.

ADMINISTRATIVE SUPPORT

close-up-stack-documents-with-executive-background

Managing the day-to-day can quickly become overwhelming, but it doesn’t have to be. Our administrative support services cover everything from email and calendar management to document prep, file organization, and client communication. We also offer hands-on business consulting to help simplify your operations and improve your overall workflow.

We create structure and take the pressure off:

Stay organized and focused
Save time and reduce stress
Eliminate the mental load of admin work
Improve efficiency across your business

Key Services:

Full office administration
Email + calendar management
Document preparation, editing & transcription
Word processing (Word, Excel, PowerPoint)
File, cloud storage, and digital organization
Scheduling, travel & meeting coordination
Resume creation & desktop publishing
Mail sorting & small quantity order processing
Receipt and document management
Business workflow consulting & system setup

Ready to get started? See Packages & Pricing.

MIX & MATCH BUSINESS ESSENTIALS

Your Business. Your Needs. Your Custom Plan.

Not every business fits into a single category, and that’s exactly why we created this option. With our Mix & Match Business Essentials package, you can choose the services that matter most to you, across any category, and we’ll build a personalized plan around your goals, your workflow, and your budget.

Whether you’re launching something new, scaling your operations, or simply need a little extra support in a few key areas, we’ll make it simple and seamless.

Why Clients Love It:

You only pay for the services you actually need
No pre-set bundles or forced packages
One provider, multiple solutions, no more juggling contractors
Flexibility to scale or adjust your support anytime

It’s Simple. Here’s How It Works:

Tell us what you need (or let us help you decide)
We’ll create a custom plan and quote just for you
You review and approve
We get to work with consistent updates and reliable support

Ready to get started? Book a Consult or See Packages & Pricing.